Organization

CENTRAL COUNCIL
The highest structure of the organization is the Central Council represented by elected members from different branches and representatives from relevant agencies.

In order to ensure the representation of women and youth, the participation of at least one female and one youth representative has been made mandatory. The council, which meets once a year, provides guidelines and policy directives and approves the short term and long term plans, annual reports and audit reports. It also appoints the External Auditors and elects a Central Executive Committee to act its absence to ensure the implementation of directives and policies.

Central Committee
The committee is a functional body consisting of elected representatives from Central Council, experts and representatives from agencies. The 18 members of the Central Committee, who are represented from various branches of FPAN, professional and social backgrounds are responsible for the overall policy formulation and management of the Association. The committee meets four times a year to make policy decisions as well as to review the programs and problems pertaining to the implementation of various programs activities. The committee also appoints a Chief Executive Officer and constructs a recruitment sub-committee under the chairmanship of Chief Executive Officer for the appointment of a team of paid staff for the overall management of the Association. As the chief of management, the Chief Executive Officer is responsible for all
programs, projects, day to day administration and management.

Organization and Management Structure

There are altogether three divisions

1. Program Division
2. Finance Division
3. Medical and QOC Division

1. Program Division
The Program Division headed by the Program Director plans, implements, and monitors and supervises FPAN programs with the co-ordination of four sections under the direct supervision of Director General.
The Division also prepares long term and short terms plans in consultation with other Division/Section/Projects. In co-ordination with different Divisions/Sections of the Association, program division consolidates all programs of branches/projects and prepares reports for submission to the Donors. Moreover, program division co-ordinates with different Sections working under the program division in all matters relating to development, implementation and ensures logistic and contraceptive supplies required for the implementation of programs. Program division assists in developing plans of different projects implemented by FPAN for future sustainability. There are all together four sections under the Program Division:

• Adolescent and Youth Section
• HIV/AIDS Section
• Advocacy and Gender section
• Access/PSS/IEC section

2. Finance Division
The Finance Division, headed by the Director maintains complete accounts of different programs/projects, inventory and stock control and management of finance for resource allocation and effective utilization of allocated resources. The Division also prepares financial statement and periodic reports as required by different Donors and co-ordinate with external audit of different projects.

3. Medical and QOC Division
The Medical and QOC Division headed by Director plans, implements and monitor and supervises all FPAN services and maintains the quality in the clinics. This division is also responsible for coordination with GO, NGO and other agencies for the implementation of services and getting & providing technical support.

Evaluation and MIS Section
The section plans designs and conducts all research, monitoring and evaluation study of the Association. It provides feed back and recommendations for program improvement and policy decision-making based on the findings. The section also carries out needs assessment and baseline surveys for new projects and recommends appropriate strategies for program implementation. Moreover, the section operates FPAN/MIS, which includes collection/compilation of all data, processing and use of information of all FPAN activities implemented at various levels. In addition, the section designs forms and formats for data collection and maintains a national database of the Association at the Central level. This section is under the direct supervision of Director General.

Administration Section
The Administration Section carries out general and personnel administrative function. The Section manages procurement and supply of contraceptives and commodities as well as maintenance of minimum supply stock in collaboration with other Division/Section concerned. The Section also suggests administrative, personnel, procurement and transport management policies and programs for innovative and efficient administration within FPAN. This section is under direct supervision of Deputy Director General.

Internal Audit
The main responsibility of Internal Audit is to conduct periodic financial and management audit and prepare reports. The team also continuously reviews existing financial and management systems for sound control and adequate application and recommends corrective measures that are in compliance with established policies, procedures with due consideration of their suitability.

Human Resource Development (HRD) Section
The HRD Section, headed by Manager is responsible for overall training management of the organization including training need assessment, plan, implementation, technical support etc. Moreover, this section is also responsible for the identifying qualification and competency for the human resource of overall FPAN.

Store Section
The store section is under finance division and is headed by Sr. Store in charge. Store section is responsible inventory and stock control and management of finance division.

Resource Mobilization and International Affairs (RMIA) Department
This department responsible for the resource mobilization and internal affairs of the organization and is headed by the director. It is under direct supervision of deputy director general.

Existing FPAN Organisation Structure with Personnel Allocation (updated March 2008)